![]() ![]() Figure A shows the source data and the first PivotTable you might design. Let’s suppose you track sales for several cities across the US and you want to see subtotals for regions. Y ou can download the Microsoft Excel demo file for this tutorial. I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use older versions of Excel. Microsoft 365: A side-by-side analysis w/checklist (TechRepublic Premium) In this tutorial, I’ll show you how to add multiple grand totals to a PivotTable. The article, How to display multiple subtotal rows in a Microsoft Excel PivotTable shows you how to insert multiple subtotal rows into a PivotTable without repeating data. They’re easy to create and they display information in meaningful ways, such as subtotals and grand totals for sums, counts and averages. Microsoft Excel PivotTables are a great way to summarize data. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. Microsoft Excel PivotTables do a great job of turning data into meaningful information, but they have one flaw: You can’t easily add grand total rows. Gt = pt.How to display multiple grand total rows in a Microsoft Excel PivotTable To print out the unique field grand totals: '' Print the fields and their grand totals, when they are unique. '' Print the fields that are not common across tables. '' At the moment it's printing to the immediate window (open with ctrl + G) '' You can use k and sum_gt(i) variables to output the data wherever you like. '' Print common field names and their summed totals. Sum_gt(i) = sum_gt(i) + pt.GetPivotData("Ports", "Period", k) '' You may need to change "ports" to the pt value field name used _ '' Iterate over common field items sum the grand totals.įor j = LBound(pivot_sheet, 1) To UBound(pivot_sheet, 1) '' Add to iterate over sheets that have pivots '' Make array the size of how many common fields were found. If Not dictUncommon.Exists(pt_itm.Name) Then '' Find out if there is the same column across pivotTables. '' May need to change "period" for actual row field name.įor Each pt_itm In pt.PivotFields("Period").PivotItems '' Enter all sheets that contain pivots into the arrayįor j = LBound(pivot_sheet, 1) To UBound(pivot_sheet, 1)įor Each pt In wb.Sheets(pivot_sheet(j)).PivotTables Set dictUncommon = New Scripting.Dictionary ![]() Set dictCommon = New Scripting.Dictionary Option Explicitĭim pt As PivotTable, pt_itm As PivotItemĭim dictCommon As Scripting.Dictionary, dictUncommon As Scripting.Dictionaryĭim k As Variant, i As Integer, j As Integer You can amend the code to write this data to a range. We then print out the item name and the grand total - and then also print the uncommon items. Once we have all of the common field items, we can loop back over the dictionary and sum the row grand totals for each item, using GetPivotData - you may need to change the field names that are passed into this function for the code to work your end. Items of the period field that are common across the pivots are added to a dictionary. We then loop over each sheet, each pivot and then each item of the "period" field. Here we load an array with all worksheets that contain pivots. Remember to enable Microsoft Scripting Runtime in the references. Well, the below should be a base for what you're trying to do. I also want to easily add more Pivot Tables when necessary. I want to output to a Range, on a 4th sheet, that shows:Īs the totals change and the weeks change, the addition should always be done. The rows in the "Period" field may be the same across all 3 worksheets. 3 rows deep today, 10 rows deep tomorrow).Įvery pivot table is presented in the same way. The "Period" field is dynamic, as time moves on the Periods may change and there may be 3 periods one day, 10 periods the next (i.e. I then have the Grand Total column - which is just the sum of the "Ports" per period. Each "Period" has multiple "Ports" (again columns). Each pivot table contains a field called "Period" (a column, thus each Period is a row). I have multiple 3 different pivot tables on 3 different tabs. ![]()
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